Roles and Responsibilities

In districts across Texas, teams of educators are working to provide opportunities for profound learning for all of their students.  Aligned to the Vision, the clarity and focus that accompanies educator collaboration within Professional Learning Communities (PLCs) is a valuable asset that positively impacts teaching and learning.

Establishing Roles and Responsibilities

Roles and responsibilities directly impact a team’s efficiency in the work.  Though there does not exist a defined set of roles that are perfect fit for all teams, there are a few that may be used as a great starting point:

  • Facilitator – This team member ensures there is an agenda for the time the group is together, keeps the group focused on the topic, checks for understanding, and reviews decisions made and next steps agreed upon.
  • Timekeeper – This team member communicates timeframes with the group and works to support adherence to these plans.
  • Recorder – This team member records decisions made and action items discussed, shares notes with all members, and organizes/archives notes for future reference.
  • Process Observer – This team member pays specific attention to group dynamics and refers to the agreed upon collective commitments and team goals often and as needed.

Implementation of strong roles and responsibilities depends upon the clarity of expectations of each.  Team members may rotate roles or hold consistent each time the group comes together.  Benefits of rotating roles include providing transparency around the work requirements as well as a varied perspective to how the group is functioning.  Alternatively, teams may choose to play on the strengths of the members and hold consistent with roles week after week.

Teams should seek the balance between being flexible based on the needs of the group and forward progress in order to achieve efficient, productive work.  What roles and responsibilities are your team working to establish and maintain?


In the coming weeks, I will continue to share more tools to support the work of teachers as members of professional learning communities and the potential outcome: high levels of learning for all students.

More information about supporting professional learning communities can be found here:

The Art of Coaching Teamsby Elena Aguilar

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